How Can Technology Help Organise Your Daily Routine?

Technology in the workplace has directly led to an increase in productivity over time. According to 2023 figures published by ZipDo, 76% of business owners believe that technology helps to boost employee productivity. In addition, a market report revealed that 61% of workers believe the future workplace should be completely automated. The report also showed that 87% of HR leaders used analytics to make informed workforce decisions, while 85% of businesses say that technology has greatly increased employee engagement.

The adoption of technology also brings significant advantages on an individual level. For instance, technology is the reason people only need a small handheld device to communicate regardless of distance. Technology also helps people stay informed about global events, which could inform personal and career decisions, as well as investment and even recreational activities.

Furthermore, technology enables easy organization of daily routines, whether for work, leisure, or personal activities. Although the impact of technology on daily organization may be fairly obvious, here are a few ways people can use tech to simplify their daily routines.




People can use online calendars to schedule tasks in advance. Everything from waking up and having breakfast to completing work tasks and setting up meetings can be completed via online calendars that can help optimize each task from start to finish. Simplifying and automating these tasks saves a lot of time and increases productivity. 


Project Management


A reliable project management software helps with keeping abreast of all tasks. Anyone can track their workflow, view progress made by team members, collaborate on projects and documents, set deadlines, and use an analytics tool to audit teams and identify pain points for actionable improvements. Project management tools also use dashboards that help to monitor performance by displaying all essential data at a glance.


Streamlining Communication

Technology has made it easy to communicate with people across borders, regardless of distance. However, there are so many channels of communication that responding to calls and messages can be overwhelming. Nonetheless, these channels can help to streamline communication after guidelines are established. For instance, text conversations that require quick back-and-forth responses are better on instant message platforms.

Emails may be the best option for formal discussions, especially messages that require attachments and official signatures. Video conferencing apps, although many support instant messaging, should be used only when audio/video calls are required. This way, individuals know what apps to check depending on the type of message expected.




In addition to streamlining communication channels, tech tools can help assign labels to messages for easy management. These labels help prioritize messages so users can open and respond to the most important or time-sensitive messages. The labels may identify message types and clients, or single out messages that may require a response from another team member.


Time Restriction

Some devices, especially mobile phones, have features that help people limit the time spent on one app or another. This feature ensures that people remain as productive as possible during the day and helps them reduce the chance of distraction from spending too much time on unproductive activity. Phones may set off alarms or display messages that supersede other screen activity to warn users of time limits. In some cases, apps may shut down and remain inactive until after a set amount of time.

This also works for recreational activities like online gaming. In addition to phone features that notify users of time spent, some services, like gamstop, help users limit time spent at online casinos and restrict money wagered on games. However, even when playing at a non gamstop casino UK players may set personal alarms or download third-party apps that interfere with gameplay after a specified amount of time.


AI Insights


Tech giants and app developers are finding ways to infuse artificial intelligence (AI) with their applications, to automate processes and make people more productive. Using AI, people can write engaging emails or respond to messages, learn new information, and also use specific AI tools to automate repetitive tasks.

In addition, AI can provide deep insight into notes created by one or more persons. This can help people develop ideas on how to advance a project or solve problems on how to pivot whenever the next step is unclear. Furthermore, artificial intelligence can help with personalized recommendations. AI tools can quickly learn people’s preferences and leverage their likes and dislikes to create or suggest content they will likely need or enjoy.


Finance Management


Some tools provide detailed insights into user finances by identifying and scoring spending habits based on average income. Based on this insight, technology can support finance management by creating a detailed budget that comfortably caters to regular expenses on a monthly or yearly basis. These tools can also help with investments, savings and emergency funds, retirement planning, debt management, and adherence to long-term financial goals.