What is Enterprise Content Management Software?
ECM systems enable companies to manage, organise and distribute unstructured content. This can include documents, images, surveys, product information and health or accounting records.
This software allows companies to collaborate through content creation and maintain high security levels across all levels of the organisation. User privileges can be assigned by administrators, streamlining information and automating process via embedded workflows.
Compatible with the majority of file types, ECM serves as an enterprise platform to store knowledge, distribute and manage information and enable teams to collaborate.
Top 5 Enterprise Content Management Softwares
The experts at TechRound have compiled the best ECM softwares below.
1. Zoho Docs
Zoho offers a management system to create, store, collaborate and share documents in a variety of formats. Files are shared securely with enhanced productivity through real-time collaboration and the ability to edit documents with built in Office Suites.
Documents can be directly attached with Zoho mail and imported from Dropbox or Google Drive easily with admin control to view storage usage.
2. DocuWare
Digital document management and automation from DocuWare is targeted at all organisations across all industries. This software is available in 18 languages serving over 15,000 customers at the moment and supports both cloud and on-premise deployments.
3. DocuShare
DocuShare enables easy content management designed to be usable, flexible and convenient. Software is cloud-enabled, focusing on people, paper and processes to facilitate efficiency for knowledge workers.
This is completed through personalised views, mobile-friendly web designs and application integration among other useful features.
4. eFileCabinet
eFileCabinate encourages businesses to optimise efficiency through their most frequently used processes. With cloud and on-premise platforms available, the software provides businesses with tools for workflow automation and intelligent organisation.
Alongside this, eFileCabinet offers secure file-sharing, fillable forms and eSignature requests on one platform, helping businesses to remain compliant and organised through the web or a desktop application.
5. Laserfiche
As the leading provider of smart content management and business process automation, Laserfiche removes the need for manual processes through automating tasks.
This is done through workflows and electronic forms alongside document management and analytics. Laserfiche is now using cloud, machine learning and AI to transform organisations into digital businesses in more than 80 countries.
Do I Need ECM Software?
ECM software can be utilised by all departments within companies of any size. Files can be shared with clients, expense reports can be easily managed and international companies can trade documents internally.
Solutions available can help companies to improve their organisation in various departments such as marketing, sales or governance.
How Much Does it Cost?
The price of the software depends on various factors, such as the size of the business using the software and the features included.
DocuWare charges around $300 a month for a small business with increases in price for larger companies.
It is important to compare the features available with different softwares to ensure your business isn’t being charged for unnecessary usage.
Are There Free Trials Available?
Availability of free trials depends entirely on the software. DocuShare offers a 30 day free trial of the software to allow businesses to see how they can benefit from the package before committing through payment.
It is important to pay attention to the steps taken when the free trial ends to ensure you won’t be charged automatically to continue the subscription.
