As businesses grow, so does the complexity of managing their employees and payroll. Keeping track of salaries, deductions, taxes, and other related information can become a cumbersome and time-consuming task.
This is where payroll software really comes in handy. If you’re interested in learning more about payroll software, keep reading as we explore what payroll software is, its features, and how it can benefit your business.
Companies that offer payroll software in the UK include:
What Is Payroll Software?
Payroll software is a computer programme that helps businesses manage employee compensation, and this includes everything from salary and wages to bonuses and deductions.
The software automates the payroll process, eliminating the need for manual calculations and data entry which can greatly reduce the number of errors made and generally make the whole process a lot easier. Payroll software is designed to be user-friendly and customisable to meet the specific needs of businesses.
What Functions Does Payroll Software Perform?
Employee Management
Payroll software helps businesses manage employee information, such as personal details, contact information, and any other job-related information. It can also allow businesses to easily create and manage schedules for employees based on their availability, shift preferences, and any other factors.
Time Tracking
Payroll software allows businesses to track employee time and attendance, including work hours, overtime, and sick leave. This feature is particularly important for businesses that pay employees on an hourly basis or need to track billable hours for client billing, as it ensures that all people across the board are paid or billed fairly and correctly.
Payroll Processing
Payroll software automates the entire payroll process, including calculating employee salaries, wages, deductions and taxes.
Reporting
Payroll software generates various reports, such as payroll reports, tax reports, and employee reports. It generates reports by aggregating data from various sources and presents it in a format that is easy for employees to understand.
Need Payroll Software For Your Company?
What Are The Key Features of Payroll Software?
Different payroll software providers will offer different features, with some even offering free trial periods and complementary features. You should always consider your business and its specific payroll needs to determine which provider is most likely to fulfil the needs of your business.
Customisable Settings
Payroll software allows businesses to customise the settings to meet their specific needs. For example, businesses can set up the software to calculate payroll based on hourly or salaried employees, or even a combination of both.
Direct Deposit
Payroll software enables businesses to pay employees via direct debit, which saves time for both parties and reduces any potential errors in payment.
Compliance
Payroll software helps businesses stay compliant with any labour laws and regulations, making sure that businesses pay their employees correctly and on time, and ensuring that any other business-related information is accurate.
Employee Self-Service
Payroll software allows employees to access their payroll information, such as pay stubs, tax information, and any other related information through a secure online portal eliminating the need for employees to contact HR or payroll departments for basic information.
What Are The Benefits of Payroll Software?
Using software for payroll services saves time and can also help avoid some degree of human error when compared to manually run payroll services. Moreover, simple oversights like deadlines and small details are less likely to be missed if a company uses payroll software.
Time Saving
As payroll software automates the payroll process by performing all the necessary calculations involved in processing payroll, such as gross pay, tax, and deductions, this saves time and reduces any possible errors as businesses no longer need to manually calculate payroll or enter data into spreadsheets.
Cost-Effective
Payroll software can help businesses save money by reducing the need for manual labour and paperwork, so employees are now able to focus on more pressing business needs. The software also reduces the risk of errors, which can be costly for businesses.
Accurate
Payroll software ensures that businesses pay their employees accurately and on time, reducing the risks of disputes from employees regarding pay, and ultimately improving employee satisfaction as they are being paid consistently and fairly.
