Top 5 Alternatives To Trello

Trello is an amazing and useful tool made to help teams work on projects in a visual and intuitive way. On the platform, users can organise projects into boards, which in turn contain lists in order to track progress stages, and cards to represent tasks and ideas. Here’s how it can be used:


Step 1: Understand The Basics


Board: Think of a board as your project’s home. Here, you lay out all the tasks and monitor progress across different stages.
List: Within boards, lists represent different phases of your project like “To Do”, “Doing”, and “Done”.
Card: These are the most detailed elements where actual tasks are noted. You can add descriptions, assignees, and due dates to cards.
Board Menu: This menu is your control center, where you can manage settings, add members, and see recent activity.


Step 2: Set Up Your First Project

Creating your first board is straightforward:

  • From your dashboard, select “Create new board”.
  • Name your board according to what the project is about.
  • Adjust privacy settings according to need. Options include private (for internal team visibility) or public (accessible to anyone).


Step 3: Customise And Collaborate


Customise your board by choosing a unique background. This could be a simple colour or a vibrant image from an integrated library like Unsplash. Once your board looks the way you want, start inviting team members to collaborate:

  • Click “Invite” on the board and add members by email or from within Trello.
  • Set permissions according to member roles. For example, normal members can edit cards while admins have full control over the board.


Step 4: Build A Workflow


Organise your workflow with lists that reflect different stages of the process:

  • Add lists by clicking “Add a list” and name them like “Ideas”, “In Progress”, and “Completed”.
  • As tasks evolve, move cards across lists to indicate progress.


Step 5: Manage Tasks Effectively


Populate lists with cards:

  • Click “Add a Card” at the bottom of any list, add a title, and then click to add more detailed information.
  • Enhance cards with labels for easy identification, checklists for tracking subtasks, and due dates to ensure timely completion.


Some Tips For Using Trello


  • Use Trello’s built-in automation tool, Butler, to reduce repetitive tasks and streamline processes.
  • Engage with your team through comments and updates directly on cards.
  • Use labels to categorise tasks for quicker identification.


5 Alternatives To Trello


Quite a few tools also offer the great features Trello does. Some have more feature, while others still have room to grow. Either way, all have their own unique qualities that your startup may be particularly drawn to. Below are 5 more Trello-style tools:


1. Milanote





Milanote offers a visual way to organise ideas and projects, making it ideal for designers, marketers, and writers who think visually. Users can create notes, manage tasks, and upload files of various types including images and PDFs directly to their boards. The platform simplifies collecting web content with its Web Clipper tool, allowing for quick saving of text, images, and links from the internet.

For teams, Milanote provides a digital workspace where members can collaborate effectively regardless of their physical location, aligning everyone on visual projects through its drag-and-drop interface. This tool is praised by creative professionals for its intuitive design that caters specifically to their needs, helping them to organise their projects and ideas effortlessly.


2. ClickUp


ClickUp is a versatile tool that integrates multiple work processes into a single platform, making it easier to manage any type of work—from simple tasks to complex projects. It offers a variety of views like Boards, Lists, and Gantt charts, catering to different project management styles.

Teams can collaborate through documents, share tasks, and track time directly within the platform, centralizing communication and ensuring that everyone stays on the same page. ClickUp is also known for reducing the need for multiple tools, potentially lowering costs and simplifying the technology stack for businesses aiming to streamline their operations.


 adapts to a variety of work processes with its custom templates and multiple view options, including Kanban, timeline, and calendar views. This tool excels in making project management visual and intuitive, helping teams track progress and manage details effectively. It integrates seamlessly with third-party tools, enhancing its functionality without forcing teams to switch between applications. is suitable for a wide range of industries and teams, offering a flexible tool that supports detailed project management and fosters team collaboration in a user-friendly environment.


4. Stackby



Stackby combines the ease of use of spreadsheets with the power of a database. It allows teams to customise their workflows with over 25 unique column data types and various data views, making it adaptable to many business needs. The platform lets users to automate data entry by connecting columns to external services and pulling data automatically, which saves time and reduces errors.

Stackby is particularly useful for those who need a powerful, yet easy-to-use tool to manage detailed and data-intensive projects, providing a flexible solution that grows with the needs of the business.


5. is designed to consolidate all aspects of project management in one place, focusing on ease of use and client interaction. It supports unlimited projects, tasks, and users even in its free plan, which is especially appealing for businesses looking to manage their operations without financial strain.

The platform facilitates direct collaboration with clients, providing tools for communication, file sharing, and feedback within a single environment. stands out for its client-first approach, so that both teams and their clients have a seamless experience managing projects together, enhancing overall satisfaction and efficiency.