What Are Human Resources Management Systems (HRMS)?

Human Resources (HR) is an inherently versatile and complex department. Responsible for nurturing the company’s vital organ – its employees – HR navigates the complexities of the human aspect of business operations. Given the intricacies involved, it’s no wonder that the HR department often requires support to maintain organisation and efficiency.

Enter the Human Resources Management System (HRMS). This comprises a suite of software applications designed to help HR professionals efficiently manage various internal HR functions. To gain a deeper insight into the ways HRMS can assist HR operations, let’s take a closer look.

Companies that offer effective human resources software include:

  1. Rippling
  2. Deel
  3. BrightHR

What Is A Human Resources Management System (HRMS)?

In today’s modern landscape of business operations, software integration has, inevitably, become a central part of HR operations. Human Resources Management Systems (HRMS) exemplify this integration, offering sophisticated software solutions designed to aid and automate HR functions within an organisation. This technology can thus alleviate the burden on HR professionals and streamline their responsibilities.

In essence, HRMS serves as a central platform where HR personnel can navigate their diverse tasks. From recruitment and onboarding to payroll and performance, HRMS can offer comprehensive support.

To explore further how exactly these systems can optimise HR operations, just keep reading.

What Do Human Resources Management Systems (HRMS) Do?

One may wonder: How can a software system effectively support HR in fulfilling its many responsibilities? After all, HR encompasses a broad spectrum of tasks, so how can a single system address them all? The answer lies in the multifaceted nature of HRMS, equipped with a multitude of features designed to assist HR personnel across diverse functions.

But while HR responsibilities may be inherently diverse and vary from company to company, they typically revolve around common themes such as recruitment, payroll management, and employee monitoring.

At their essence, these tasks necessitate similar functionalities: robust organisation systems, payroll automation capabilities, digital employee tracking mechanisms, and so on. Fortunately, such features have been digitally built into the comprehensive suite of HRMS software.

Now, let’s delve into some key HR responsibilities and examine the role HRMS play in facilitating these tasks.

Common Features & Functions of HRMS


  • Employee Information Management -Handling and organising staff information can be a cumbersome task for any HR department. However, HRMS streamlines this process by securely storing and efficiently managing employee data.
  • Time & Attendance Tracking – HRMS seamlessly tracks employee time and attendance, simplifying the monitoring of work hours and ensuring accurate record-keeping.
  • Payroll Integration – As payroll can be integrated into HR operations, HRMS can ensure precise payroll processing. By tracking employee attendance, benefits, sick pay, and so on, HRMS guarantees accuracy in payroll management.
  • Employee Progress Monitoring – HRMS not only monitors employee progress and performance reviews but also provides valuable insights and training recommendations to enhance professional development.
  • Legal Compliance Management – Staying compliant with employment laws is paramount for any organisation, and it’s HR’s job to ensure adherence. Fortunately, HRMS assists in this endeavour by staying abreast of current legal requirements and offering compliance training as needed.
  • Analytics Provision – HR often needs to furnish analytics to illustrate various aspects such as performance reports. HRMS facilitates this by providing comprehensive analytical tools, enabling HR professionals to generate insightful reports efficiently.

What Are The Main Types of Human Resources Management Systems (HRMS)?

As discussed, HR is an inherently flexible department, adapting its functions to suit the unique needs of its company. An HRMS that works for one company may not necessarily work for another. Fortunately, one can choose between various types of HRMS.

These HRMS systems are each tailored to accommodate the distinct needs and preferences of an organisation. Let’s delve into the different options available:

On-Premises HRMS – To begin with, on-premises HRMS are specifically maintained on the organisation’s servers and infrastructure. While this may more upfront investment and maintenance, an organisation may prefer this option as it can offer them greater control and customisation.

Cloud-Based HRMS: Perhaps the more popular option thanks to the scalability, flexibility, and cost-effectiveness it offers, cloud-based HRMS are hosted on remote servers and can be accessed via the internet.

Moreover, the suite of HRMS software applications designed to help HR professionals can either be integrated or specialised, giving HR personnel more flexibility on how they choose to complete their various internal HR functions.

Integrated HRMS Suites – As the name suggests, an integrated suite combines multiple HR functionalities into a single software solution, offering a more centralised management of HR operations.

Specialised HRMS Modules – Alternatively, specialised HRMS modules focus on specific HR functions, such as recruitment, payroll, performance management, or learning management. This gives organisations the freedom to select and integrate individual modules based on their specific requirements, enabling greater customisation and flexibility.

What Are The Benefits Of Human Resources Management Systems (HRMS)?

It’s difficult to deny the advantages embracing digital technology has brought to enhancing HR operations, allowing a workplace to modernise and maintain optimal productivity. And, when it comes to HRMS, there are several benefits to implementing HRMS in an organisation:

  • Reduced HR Costs – By automating manual tasks and thus reducing administrative overhead, HRMS contribute to cost savings, potentially reducing the number of HR employees needed, and a subsequent higher return on investment (ROI) for organisations.
  • Increased Efficiency – By automating repetitive tasks, streamlining processes, and eliminating manual operations such as tedious paperwork, HRMS can save time and resources for HR professionals and employees alike.
  • Enhanced Accuracy – By centralising data and automating calculations, HRMS reduces the risk of errors in payroll processing, benefits administration, and compliance reporting.
  • Optimised Decision-Making: Thanks to the ability of HRMS to provide real-time access to employee data and analytics, more informed decision-making and strategic workforce planning can take place.

In conclusion, HRMS can serve as an important tool for modern organisations seeking to optimise their HR operations. By leveraging this software, businesses can streamline the work of HR personnel and thus unlock the full potential of their workforce.